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PMNS ANNUAL MEETING

Minutes of the 2006-2007 Annual Meeting
of the Voting Member Council on March 17, 2006


(NOTE: The Proctor Museum of Natural Science, Inc. is abbreviated as PMNS;
The Voting Member Council is abbreviated herein as VMC;
and the Board of Directors is abbreviated herein as the Board.
Current fiscal year refers to the 2006-2007 Fiscal Year




Minutes of the 2006-2007 Annual Meeting of the Members of PMNS on March 17, 2006

The Members of the Voting Member Council of THE PROCTOR MUSEUM OF NATURAL SCIENCE, met at the Glendale Mediation Center, in the City of Houston, Harris County, Texas on March 17, 2006 at 6:30 P.M. and the following business was conducted.


2005-2006 President Terry Brawner called the Annual Meeting of the Voting Member Council to order.

A quorum was present to conduct business.

Those present for this Annual Meeting were (in alphabetical order):

Terry Brawner
Duanne Clark
Pat Garrett
Diep Kieu Nguyen
David W. Proctor
Terrell W. "Terry" Proctor, J.D.

(some of the 2005-2006 Board members had scheduling conflicts this year and could not attend in person).

Notice of the Annual Meeting: Board Chairman, Terry Proctor, announced that all 2005-2006 members of the VMC of the PMNShad been contacted by mail and virtually all in person as well. This year, along with the Notice of this Annual Meeting of the PMNS, was included a PMNS solid key ring with keyhole light. Nominees for membership on the PMNS VMC and Board were contacted regarding interest in serving.
After some pre-business discussion on various matters of the members visiting with each other, the PMNS proceeded with the business of the meeting as follows:

The minutes of the March 17, 2005 were provided to the members by the VMC at the VMC Meeting. This minutes have also been on the PMNS website for most of the past year. There was a motion by David Proctor that the minutes be approved as presented, seconded by Diep Kieu Nguyen. The motion carried unanimously.

The PMNS Treasurer, reported that with dues received through this meeting, the present balance in the Museum account is $1,413.83, including dues paid and not yet deposited. A number of Directors are to mail in their dues. It was noted that the PMNS had received a corporate membership of $200.00 from C & H Pipe Service, Inc. for which appreciation was expressed. Two members of that corporation stated that they were willing to be nominated to the Board of Directors of the PMNS for the 2006-2007 fiscal year and are interested in being active on the Board.

There are a number of the key ring flashlights left, which will be given to new members and to donors to the PMNS this year. They are inscribed with the museum name on them.


ELECTIONS

VMC President, Terry Brawner called for election of Officers for the VMC.

The floor was opened for nominations for President, and after some discussion regarding the relative availability, interest and qualifications, Terry T. Brawner was nominated for reelection by Terry Proctor and seconded by Pat Garrett. There being no further nominations, the vote was called and Terry T. Brawner was elected President by acclamation for a second term.

The floor was opened for nominations for Vice-President. Duanne Clark nominated by David Proctor, which was seconded by Diep Nguyen. There being no further nominations, the vote was called and Duanne Clark was elected Vice-President by acclamation.

The floor was opened for nominations for Secretary. Patricia Ann Garrett was nominated by Terry Brawner, which was seconded by Duanne Clark. There being no further nominations, the vote was called and Patricia "Pat" Garrett was elected Secretary by acclamation.

The floor was opened for nominations for Treasurer. David Proctor was nominated by Pat Garrett, which was seconded by Duanne Clark. There being no further nominations, the vote was called and David William Proctor was elected Treasurer by acclamation.

Therefore, your 2006-2007 Officers will be:

President: Terry Brawner
Vice-Pres.: Duanne Clark
Secretary: Patricia "Pat" Garrett
Treasurer: David William Proctor


On motion by Terry Proctor and seconded by Pat Garrett, there was a motion that the By-laws be suspended for this one year only and all persons elected as Voting Council Members and to the Board be elected for one year only; that those elected to the Board of Directors hold membership as both members of the Voting Member Council and on the Board, subject to the payment of the requisite PMNS dues and that such persons accept the election as a member of the Voting Member Council and to the Board. Other persons who wished to be on the Voting Member Council, would be able to do so, as usual, subject to payment of the requisite dues and acceptance of membership. There being no other motion or amendment, the President called for the vote on this motion, which passed by acclamation.

Terry Proctor asked for discussion as to the number of Directors for the current fiscal year and for nominations for Directors to the PMNS Board. After some discussion, there was a motion by Duanne Clark, seconded by David Proctor to set the number of Directors at forty (40) for the current fiscal year. There being no other motion or amendments, the vote was called for the number of Directors for the current fiscal year to be set at forty (40) passed unanimously.

Terry Proctor presented a list of twenty-nine (29) persons who were nominated to be Directors for the March 17, 2006-2007 fiscal year, virtually all of whom he had contacted and had agreed to be on the Board this upcoming year. Terry requested that the Executive Committee be allowed to fill the remaining eleven (11) Director positions with other interested persons during the year, who would be beneficial to the PMNS to be Directors. A motion was made by Terry Proctor that the 40 Board positions be filled with the 29 persons nominated and the 11 to be filled by the Executive Committee, which was seconded by Pat Garrett and the vote was unanimous. These 29 persons are listed below in these Minutes.

Terry Proctor announced that he had recently sent an email to Paleontologist, Robert T. Bakker, Ph.D., to thank him for having served on the PMNS Board for the current year and request his continued Board membership for the upcoming year, unless he expressed a desire not to serve. There being no negative response, all of those in in attendance expressed their appreciation for the interest and support of Dr. Bakker and re-elected him to the PMNS Board for 2006-2007 fiscal year.

OLD BUSINESS:

The following old business was discussed and acted upon as follows:

Report on the PMNS web site http://www.proctormuseum.us. The museum web site continues to grow and add sections and will continue this next fiscal year to have much added to it.

Terry Proctor reported that he had contacted IRS and gotten the information on the form which now needs to be filed in order to reinstate the 501c3 IRS status of the PMNS. Terry has previously been advised that when it is reinstated all gifts will be considered as being made to this 501c3 not for profit corporation, ab initio (i.e. clear back to the original granting of the 501c3 status. All donors are therefore protected in their donations to the PMNS.

There was a discussion regarding the trip by Terry Brawner and Terry Proctor this past August, 2005 to Montana and the wonderful dinosaur fossils and Oligocene fossils from Nebraska as well. Both hope to dig again this summer. The Hadrosaurus metatarsal (foot bone) is on display in our actual museum and online in our virtual museum as well.

NEW BUSINESS:

Terry Proctor reported that Boy Scouts of Troop 512 BSA sponsored by the United Methodist Men of Holy Trinity United Methodist Church had scrapped and given an undercoat and two more coats of paint to the PMNS including furnishing the paint. He asked that the PMNS authorize him to send a thank you letter in behalf of the PMNS to Troop 512 and to David Wright, who undertook this project as his Eagle Scout project. The PMNS looks much better this year, as a result. The letter was authorized and Terry will send it as Chairman of the Board to the Troop and to David Wright.

Here is the list of the 29 Directors elected for 2006-2007

  • Robert T. Bakker, Ph. D., Paleontologist
  • Oscar Baird, retired Inventor
  • Hector Barkley, CPA
  • Terry Brawner, President PMNS & 2003-2004 Pres. PMNS
  • Roberto Brunel, Engineer
  • Javier Castellanos, Explorer
  • Jenelle (Nolan) Chamberlain, J.D., Attorney, retired
  • Brent Cherry, President C & H Pipe Services, Inc.
  • Doyle Cherry, retired President, C & H Pipe Services, Inc.
  • Duanne Keith Clark, Quality Control Inspector & 2004-2005 Pres. PMNS
  • Martha Tamez Clark, Educator
  • Prof. Robert H. Cross, Ret., former Geology Prof.
  • Frank Garcia, Paleontologist-formerly with the Smithsonian Institute
  • Patricia Ann "Pat" Garrett, self-employed used book seller and business owner & Secretary PMNS
  • Phyllis B. George, Author and Editor
  • Jim Holdeman, Ret.
  • Richard A. "Rich" Johnson, business owner and technician
  • Oscar B. Laird, Inventor and Paleontologist
  • Donald H. Nowlin, M.D., Physician
  • David W. Proctor, Administration-Harris County Tax Office & Treasurer PMNS
  • Terrell W. "Terry" Proctor, J.D., Attorney/Mediator, former Judge, PMNS Chairman, Curator & General Counsel
  • Peter J. Ragusa, Ret. and Explorer & Rockhound
  • Diana Kay Saufley, R.N.
  • Vic Saufley, B.S. with Waste ManagementPauline Singleton, Druggist, Horse expert & Rockhound
  • Robert Sinibaldi, Ph.D., Educator, Author & Diver
  • William Roy Smith, Ret. explorer and collector
  • W. Terry Stiles, Administrator A&M Veterinary School & Paleontologist
  • David W. Wolf, Paleontologist, fossil preparator
  • Herman Clifford Wood, M.D., Physician & Inventor

plus eleven (11) additional persons to be appointed by the Executive Committee during the year, upon payment of dues and acceptance of a position as Director.


A motion was made to adjourn, which was seconded and unanimous. After the VMC Meeting, the Board Meeting commenced.




Minutes of the 2006-2007 Annual Meeting of the Board of Directors on March 17, 2006

The Board of Directors of THE PROCTOR MUSEUM OF NATURAL SCIENCE, met at the Glendale Mediation Center, in the City of Houston, Harris County, Texas on March 17, 2006 immediately following the VMC Annual Meeting, and conducted the following business.

The Board Meeting was called to order by Board Chairman, Terry Proctor.

There was a motion made by Terry Brawner and seconded by Pat Garrett that an Executive Committee for the 2006-2007 fiscal year be established, which would consist of the Officers of the Board of Directors elected on this date plus the President of the VMC and that such Executive Committee would be authorized to approve new Voting Members during the year and to operate the PMNS without additional authority during the year, except on matters of capital investment, incurring debt, or other major matters, which would come back to the Board. All of these matters are subject to ratification by the Board, who have final authority over the actions of the VMC. These matters are to be presented to the Board for their approval and upon the Board's approval and ratification, would become effective for the current fiscal year. Upon voice vote, such motion passed unanimously.


The following persons therefore will be the Executive Committee for 2006-2007.

Board Chairman: TERRELL WILLIAM "TERRY" PROCTOR, J.D.

Vice-Chairman: DUANNE CLARK

Secretary: PATRICIA ANN "PAT" GARRETT

Treasurer: DAVID WILLIAM PROCTOR

VMC President: TERRY T. BRAWNER

REPORTS

2005-2006 Board Chairman & Curator, Terry Proctor, gave a report on the PMNS as follows:

Building: physical building on the outside looks great after the Boy Scouts painted it. However, the garage door still needs replacing and there is some shifting which has caused cracks in the corners inside the building. Therefore there are some minor repairs needed.

Displays: PMNS has new additions and appreciation is extended to Neal Immega, Terry Brawner and others for assistance in providing correct names on items on display. We need a couple more sets of shelving and to move all fossils out of the back Shell Room, into the front Fossil Room, so more shells can be displayed in the Shell Room. is still bursting at the seams with things to exhibit, especial fossils, minerals and shells. The Library still needs labeling on the metal edges of shelves and additional sorting books out by categories.

The PMNS now has on loan the Hadrosaurus metatarsal which was discovered by Terry Brawner and prepped by Terry Proctor and the Titanothere femur discovered by Terry Brawner and dug out and prepped by Terry Proctor. Both are now on display. The Hadrosaurus femur which was also found and dug out in Montana, is badly shattered on one end and hence will take some time before being able to be put on display.



There being no further business of the Board, a motion was made, seconded and passed unanimously to adjourn.

PAG:twp

Respectfully submitted,




Patricia Ann Garrett
2006-2007 Secretary, Voting Member Council and Board

PROCTOR MUSEUM of NATURAL SCIENCE, INC.