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(NOTE: The Proctor Museum of Natural Science, Inc. is abbreviated as PMNS;
The Voting Member Council is abbreviated herein as VMC;
and the Board of Directors is abbreviated herein as the Board.
Current fiscal year refers to the 2007-2008 Fiscal Year

Minutes of the 2008-2009 Annual Meeting of the Members of PMNS on March 17, 2008

      The Members of the Voting Member Council of THE PROCTOR MUSEUM OF NATURAL SCIENCE, met at the Glendale Mediation Center, in the City of Houston, Harris County, Texas on March 17, 2008 at 6:00 P.M. and the following business was conducted.

      2007-2008 President Vic Saufley was not present, as he was unable to attend this meeting. The Voting Member Council was called to order by the Board Chairman, Terrell William 'Terry' Proctor, J.D..

      A quorum was present to conduct business.

Those present for this Annual Meeting were (in alphabetical order):
Terry Brawner
Regina C. Gorman
David W. Proctor
Terrell W. "Terry" Proctor, J.D.
Richard 'Rick' Rexroad
Proxies were received from Hector Barkley and Jim Holdeman.

     (Patricia Garrett called in ill. Several others called in with scheduling conflicts and other matters which prevented such members from attending as each had previously anticipated).

Notice of the Annual Meeting: Board Chairman, Terry Proctor, announced that the 2007-2008 members of the VMC of the PMNShad been contacted by a mailing including the 2007-2008 minutes, an agenda, an application, and a proxy. Many of the 2007-2008 members were contacted personally as well.

      This year's gift to members did not arrive in time to be handed out at this Annual Meeting. It is a fine white porcelain mug with a graphic in black of a Parasaurolophus Hadrosaurus dinosaur with the Museum name in green. At the meeting, a copy of the drawing by Curator Terry Proctor, with the lettering to go on the mug, was given to each member attending, so that each could tell what the mugs would look like when they arrive. On the other side of the mug, will be the museum's address, phone number and website address, also in green.

      The minutes from the March 17, 2007 Annual Meeting have been on the PMNS website for a year. Copies were also handed out to each member at this Annual Meeting. A motion was made by Regina C. Gorman and seconded by Terry Brawner to approve the minutes as presented, which motion carried unanimously.

      The Treasurer made his report, reporting that as of this meeting, there is $1,126.72 in the bank. Dues of $125.00 have been received for the 2008-2009 fiscal year, bringing the cash in bank and on hand to $1,251.72. The estimated expense for the 144 porcelain mugs will be a little less than $500.00 leaving us with a balance of $751.72. It is expected that our membership this year will increase, making the investment in the Museum porcelain mugs a good investment. A mug will be given to each Board member and each new member who joins PMNS for 2008-2009 fiscal year. A copy of what is on the mug is shown at the bottom of these minutes, if you would like to see the mug copy.

ELECTIONS

     VMC President, Vic Saufley was unable to attend this Annual Meeting. Therefore, Board Chairman, Terry Proctor called for election of Officers for the VMC.

      There was a discussion regarding the action taken at the 2007 Annual Meeting, where the membership voted to suspend the By-Laws and elect three Vice-Presidents, one each in charge of Trips; Programs; and Development. The members at this 2008 Annual Meeting expressed a desire to continue this action again this year and to again elect three Vice-Presidents instead of just one, in order to provide for specific leadership in these three areas.

     The floor was opened for nominations for 2008-2009 Officers for the VMC. The Board Chairman Terry Proctor presented a sheet of suggested nominations for the various offices. Terry stated that he had talked with the persons set out on the list, as potential candidates for those offices and he provided some of the background and qualifications for each. However, Terry pointed out that his list was only to provide names of persons who were willing and qualified to serve and by no means should be considered as the only persons to be considered for these offices. The list was discussed and after completion of the discussion, Terry Brawner moved to elect the list by acclamation, as being acceptable to all present. There was a second by David Proctor. The vote was unanimous.

The 2008-2009 Officers will be:

President: James H. 'Jim' Holdeman
Vice-Pres.: Terry Brawner-Trips
Vice-Pres.: Rick Rexroad-Programs
Vice-Pres.: Duanne Clark-Development
Secretary: Regina Gorman
Treasurer: David William Proctor

OTHER BUSINESS RELATED TO ELECTIONS AND OPERATION OF THE PMNS FOR THE FISCAL YEAR 2008-2009

      On motion by David Proctor and seconded by Terry Brawner, as in the past few years, there was a motion that the By-laws be suspended for this one year only and all persons elected as Voting Council Members and to the Board be elected for one year only; that those elected to the Board of Directors hold membership as both members of the Voting Member Council and on the Board, subject to the payment of the requisite PMNS dues and that such persons accept the election as a member of the Voting Member Council and to the Board. Other persons who wished to be on the Voting Member Council, would be able to do so, as usual, subject to payment of the requisite dues and acceptance of membership. There being no other motion or amendment, the Board Chairman, for the VMC President, called for the vote on this motion, which passed by acclamation.

      Terry Proctor asked for discussion as to the number of Directors for the current fiscal year and for nominations for Directors to the PMNS Board. After some discussion, there was a motion by David Proctor, seconded by Terry Brawner to set the number of Directors for the current fiscal year 2008-2009 at forty-five (45) . There being no other motion or amendments, the vote was called for the number of Directors for the current fiscal year to be set at forty-five (45) passed unanimously.

     Terry Proctor presented a list of twenty-nine (29) persons which he suggested be elected to the 2008-2009 Board of Directors. Most of these were former Directors, with some former Directors removed who no longer are to serve, and adding some additional names, as new members to the Board. Terry also suggested, that as in years past, the Executive Committee be allowed to fill the remaining 16 Director positions, with PMNS members who are interested in serving on the VMC Board of Directors; who are qualified; and who would agree to serve as Directors for this new fiscal year.

      A motion was made by David Proctor that the number of Directors for the 2008-2009 Board of Director be set at 45 and that the 29 persons suggested be elected to the 2008-2009 VMC Board of Directors with the remaining 16 Board positions be filled during the year by the Executive Committee as in past years. The motion was seconded by Terry Brawner and passed unanimously. The persons elected to the Board is shown below.

      Prior to the election of the Board members, Terry Proctor discussed that he had talked with Patrick J. Lewis, PhD, who is a professor in the Dept. of Biological Sciences, at Sam Houston State University in Huntsville, Texas, about coming on the Board of the PMNS. Dr. Lewis was enthusiastic about doing so. Dr. Lewis had hoped to attend the Annual Meeting, but was unable to do so.

      Terry advised the PMNS meeting that Dr. Lewis in the summer of 2007 had led a group to the desert of Egypt where his group had discovered the oldest known primate and also found the largest number of species of primates ever found in one location.

      Therefore the PMNS is honored to have three well-known paleontologists, who have such considerable credentials in the field of paleontology, and all of whom have made several significant finds in this field of Science. This includes:

      Dr. Robert J. Bakker, PhD, who is so well known nationally and internationally, for so many things that we can't start to list all his accomplishments. At present Dr. Bakker is also the visiting Paleo Curator for the Houston Museum of Natural Science. He was a consultant on the movie Jurassic Park; he loves kids and presents dinosaur talks to many groups, but gives kids his special attention. He is just an all around great human being.

     Peter Larson, President of the Black Hills Institute in Hill City, South Dakota. The man whose team found, extracted and prepped the famed T-Rex "Sue" which the Field Museum in Chicago purchased for $8,600,000.00 for (none of which went to Peter Larson). Peter speaks to Fossil and Mineral organizations around the nation. He is a very personable guy and you need to visit the Black Hills Institute to see the great exhibits there.

     Patrick J. Lewis, PhD, whose finds from just last summer, are set out above.

      There was a brief discussion of dues. For the past 19 years dues have remained the same, starting with only $15.00 for individuals and $25.00 for a family membership. A motion to have dues remain at the same rates as for the past 19 years was made by David Proctor and seconded by Rick Rexroad, which motion passed unanimously.

      There was a discussion, that since our IRS status of 501(c)(3) is in effect and confirmed again, we can solicit grants and donations to improve facilities. Dues are basically used to pay utilities, supplies, some publications, and other smaller expenses of the PMNS. It was agreed that we want to keep dues low, and seek other funds for improvements and other expenses of the PMNS.

OLD BUSINESS & DISCUSSIONS REGARDING PRIOR MUSEUM BUSINESS REVIEWED:

     Terry Proctor described the renovation of the Museum. Apparently when a tree fell on the roof several years back, it caused some small holes in the shingles, which in turn allowed some water to leak in, get the insulation wet, causing the sheetrock and celotex ceiling to fall. This past week, Terry said that new sheetrock had been put up; new celotex ceiling purchased to put up; then the entire ceiling will be painted an off-white; the display racks moved in; and the new birch shelving installed to replace the particle board shelving from before. Hopefully the Museum will be ready for tours again very soon.

      There was a discussion of trips for the 2008-2009 fiscal year. Terry Brawner, as the Vice-President of Trips will be setting up about four (4) trips this year. A trip was discussed to the middle Eocene Stone City formation near Bryan; a trip to McFadden Beach for Pleistocene fossils and possible artifacts; possibly a trip for Eocene fossil wood at Little White River near Trinity, Texas; possibly a trip to the Pennsylvanian marine fossils at Brownwood, Texas; and other possible locations. Terry Brawner will work on trips and keep the membership advised on upcoming trips. Some trips are coordinated between the Houston Gem & Mineral Society Paleo Section and the PMNS.

      There was also discussion regarding the Devil's corkscrews in Nebraska formed by an Oligocene terrestrial beaver, which made a corkscrew like burrow into the ground. Duanne Clark brought one back, and knows where to go to get another one. There was a discussion about how to preserve and return one for display.

      There was a discussion about new lighting for the Museum, both the Master Panel replacement and lighting under the wooden shelves, in order to have light shine on the next shelf down. There was also some discussion on using one of the closets for a black light fluorescent mineral display.

     There was some discussion of the SciNews section of the website which Terry Proctor started last year, but hasn't done much on as he had hoped to do so, because of time constraints. Terry did show the membership some of the publications he regularly receives and reads, to use as source material for such an online section. This is a work in progress to be expanded in the future.

     Terry Proctor reported that the www.proctormuseum.us website had been receiving a lot of hits. He also related that three persons had contacted him and Duanne Clark about using the Devil's corkscrew information on the website, to publish in science books. Permission has been given with credit to be given to the Museum and to Duanne Clark who took the photos when he dug up the Devil's corkscrew. A new counter and guest book is to be put onto the Museum website before long.

     There was a discussion about various programs to provide education for children and adults, including schools, civic groups, scouts, churches, and others.

NEW BUSINESS:

     There was not much specific new business discussed as the Old and New business were more or less merged together in discussions. However, with out IRS 501(c)(3) status now confirmed, there was discussion about trying to obtain funds from several companies and others who have Earth Science related type of operation, in order to fund more things for the PMNS in the future.

Here is the list of the 32 Directors elected for 2008-2009

plus sixteen (16) additional persons to be appointed by the Executive Committee during the year, upon payment of dues and acceptance of a position as Director.

     A motion was made to adjourn by Terry Brawner, which was seconded by David Proctor, and the vote was unanimous. After the VMC Meeting, the Board Meeting commenced.

Minutes of the 2008-2009 Annual Meeting of the Board of Directors on March 17, 2008

     The Board of Directors of THE PROCTOR MUSEUM OF NATURAL SCIENCE, met at the Glendale Mediation Center, in the City of Houston, Harris County, Texas on March 17, 2008 immediately following the VMC Annual Meeting, and conducted the following business.

     The Board Meeting was called to order by Board Chairman, Terry Proctor.

The first order of business was the election of the Chairman, Vice-Chairman and Secretary of the Board of Directors.

     Terry Proctor was nominated for Board Chairman by David Proctor which was seconded by Rick Rexroad and the vote was unanimous.

     Terry Brawner was nominated for Vice-Chairman by David Proctor which was seconded by Regina Gorman and the vote was unanimous.

     Regina Gorman was nominated for Secretary by Rick Rexroad which was seconded by Terry Brawner and the vote was unanimous.

     There was a motion made by Terry Brawner and seconded by David Proctor that an Executive Committee for the 2008-2009 fiscal year again be established, which would consist of the Officers of the Board of Directors elected on this date plus the President of the VMC and that such Executive Committee would be authorized to approve new Voting Members during the year and to operate the PMNS without additional authority during the year, except on matters of capital investment, incurring debt, or other major matters, which would come back to the Board. All of these matters are subject to ratification by the Board, who have final authority over the actions of the VMC. These matters are to be presented to the Board for their approval and upon the Board's approval and ratification, would become effective for the current fiscal year. Upon voice vote, such motion passed unanimously.

     The following persons therefore will be the Executive Committee for 2007-2008.

Board Chairman: TERRELL WILLIAM "TERRY" PROCTOR, J.D.

Vice-Chairman: TERRY BRAWNER

Secretary: REGINA GORMAN

Treasurer: DAVID WILLIAM PROCTOR

VMC President: JAMES H. HOLDEMAN, Jr.

     There being no further business of the Board, a motion was made by David Proctor, seconded by Terry Brawner and passed unanimously to adjourn.

RCG:twp

Respectfully submitted,




Regina C. Gorman
2008-2009 Secretary, Voting Member Council and Board

PROCTOR MUSEUM of NATURAL SCIENCE, INC.

This is the page for the Proctor Museum of Natural Science 2008 Museum Mug.



PROCTOR MUSEUM OF
NATURAL SCIENCE, INC.
HOUSTON, TEXAS